3 Tips to Remember before Sending any Email

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Instant communication via emails has made life easy. Business deals and top to bottom notices in any organization are just a click away. This instant character of emails sometimes makes the sender complacent in checking the emails before clicking send.

In a business deal, any irrelevant information can make your efforts fall through. It can be worse when a spelling mistake sends across a wrong impression about your professionalism

Well, it’s easy to avoid any email gaffes. Just start paying attention to few things before hitting send.

Keep the subject relevant: After writing the mail, make sure to think of the person you are writing to. Some people don’t go past the subject line. No one wants to waste time on irrelevant reading. Your email should make the eye pop. Daily Blog Tips says,

“A meaningful subject saves time as the recipient can grasp your idea quickly.”

Crisp message: Pleasantries are important, but you should never go overboard with it. Use simple sentences, words and come straight to the point. Keep out anything emotional, some things are best handled face-to-face. Barry Molts at Open Forum puts it this way:

“When in doubt, meet in person. Any types of gray issues are best communicated in person in private meetings where people are less likely to be misunderstood.” Remember to check the spellings; any mistake will make you look unprofessional.

Relevance of the signatures: Signatures are important. It shows how important your introduction is for you. But, it is important to include only relevant information. May be your business partners wouldn’t like to read about your LA exploits.

Today, emails are important; we need to make it pertinent to our conversations. It is always good to remain within the contexts.

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